September 30, 2008
DFI - Call Report - Third Quarter 2008
THIRD QUARTER 2008 REPORT
TO THE SENIOR TRUST OFFICER OF ALL NATIONAL BANKS, FEDERAL SAVINGS BANKS, AND FOREIGN (OTHER STATE) BANKS AUTHORIZED TO ENGAGE IN TRUST BUSINESS IN CALIFORNIA (“REPORTING INSTITUTIONS”)
Dear Sir or Madam:
Please read this letter thoroughly for instructions on how to download and save the Second Quarter 2008 report forms and instructions from the Department of Financial Institutions (DFI) Web site. If you do not have access to the Web, or cannot access the forms, contact Patrick Carroll at firstname.lastname@example.org or by telephone at (415) 263-8559 to make other arrangements.
DFI no longer mails out hard copy report forms and diskettes. Instead, reporting institutions download, store and print the call report forms in Excel format from the DFI Web page.
Starting in the Third Quarter 2006, report preparers were asked to provide their email addresses on Line 7(h) which was added to Schedule U on page 1 of the report. The email addresses were added to our mailing list so we could begin sending this letter by email starting with the Fourth Quarter 2006 report. It is planned that distribution of the hard copy report letter will be phased out; please be sure to add blizzard.sparklist.com to their friends list to ensure that report mailings are not blocked by your spam filter or firewall.
Also reporting institutions may now email the electronic version of the Schedule U via email instead of floppy diskette. However, please note that submission of the signed, hard copy via U.S. postal mail is still required.
Downloading Schedule U
- Open your Web browser to: www.dfi.ca.gov/forms/national/nationalforms.asp. Or, to navigate to the form from the DFI Home page, www.dfi.ca.gov, click on the Resources tab, then click DFI Forms then click National banks, federal savings banks, and foreign (other state) banks authorized to engage in trust business in California.
- Scroll down the page and locate the link to Form 506 in Excel format. For your convenience, the link to the form is www.dfi.ca.gov/forms/national/Schedule_U.xls.
- Click on the link to the form.
- If the file/download box appears on your screen, click the open button to open the form.
- Enter the "Department of Financial Institutions number"in the appropriate place on the report. For your convenience, a list of Department of Financial Institutions numbers is attached.
- Complete filling in the form. Name it Schedule U.xls and save it to a familiar location on your computer. Print out a hard copy of the forms and retain it for your files.
Completing Schedule U
Below the form link is a link to instructions for the preparation
of the form. The instructions are in Adobe PDF format. For
your convenience, a link to the instructions for preparation
of the form is provided below:
Please contact Charlotte Imoto at (213) 897-2224 or by email at email@example.com with any questions you may have about completing these reports.
Submitting Schedule U
Every institution has a "Department of Financial Institutions file number" which should be entered in the appropriate place on the report. For your convenience, a list of Department of Financial Institutions numbers is attached. Institutions that formerly reported on Schedule T please notice that a new file number has been issued your institution for reporting on Schedule U. Do not use the number that you formerly used for reporting on Schedule T.
Send the completed report as an email attachment to firstname.lastname@example.org. Please put your institution name and call date in the subject line of the message. The report must be emailed by Friday, October 31, 2008.
Send one signed, executed hard copy via postal mail to:
Patrick C. Carroll
Strategic Support Manager
Department of Financial Institutions
111 Pine Street, #1100
San Francisco, CA 94111
Keep a copy of the signed, executed report in a file at the institution.
Important information about changes to reports by national banks, federal savings banks and foreign (other state) banks authorized to engage in trust business in California starting March 31, 2003.
Beginning with the First Quarter 2003, reporting institutions were no longer required to file a Form 505 Schedule T - Fiduciary and Related Services with the Commissioner (Rev 3/02). Also, beginning with the First Quarter 2003, reporting institutions are now required to file Form 506 Schedule U - Report on Fiduciary Activities in California and Related Security Deposited With the State Treasurer of California (for use by national banks, federal savings banks, and foreign (other state) banks authorized to engage in trust business in California) (2/03) with the Commissioner. The information required in this report relates to the trust business conducted by your institution in California for which money or securities are on deposit with the State Treasurer of California as required by California Financial Code Section 1540 and 1541.
Schedule U was required on a quarterly basis, beginning March 31, 2003 from each national bank, federal savings bank, or foreign (other state) bank that is authorized to conduct trust business in California, regardless of the amount of fiduciary assets held as part of that business.
Trust report program eliminated
Schedule U is in an Excel format that is to be filed on diskette AND in hard copy. The report filed on diskette will not contain the required signatures from the two certifying officers. The report filed in hard copy must contain the required signatures from the two certifying officers.
Hard copies of reports that are sent back to this office must be signed and executed. In addition, a copy of the signed, executed document must be kept in a file at the institution.
Institutions making revisions to the report must send a signed and executed copy of the revisions to this office, as well as filing a copy of the revisions in the report file at the bank.
We appreciate your cooperation in furnishing us with accurate information in a timely manner.
Very truly yours,
PATRICK C. CARROLL
Strategic Support Manager